Insulet Corporation

  • Marketing and Sales Office Assistant - Germany

    Job Locations DE-Munich | DE-Munich
    Posted Date 4 weeks ago(2/26/2018 6:58 AM)
    Administrative / Clerical
  • Position Summary

    Provides administration support to sales and marketing commercial teams across GSA region (Germany, Switz, Austria) – c ~ 24 people.  Based in Munich, Germany, the job holder will be responsible to provide administrative support such as; expenses, administer company lease cars, keep trackers on share-point, issue new starter equipment: phone, laptops, business cards, arrange meetings and congresses.


    • First point of contact for the Regional Business Director, GSA.
    • Maintain schedules by arranging meetings and appointments.
    • Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
    • Produce presentations for meetings as requested.
    • Screen calls and route correspondence and emails.
    • Prepare letters, emails, and presentations.
    • Prepare purchase orders when necessary.
    • Prepare expense reports.
    • Coordinate and initiate conference calls and WebEx meetings.
    • Arrange domestic and international travel on an as needed basis.
    • Scheduling/event management for employee and external company functions.
    • Calendar meetings and calls.
    • Organize logistics and catering for meetings.
    • Special projects as assigned.
    • Go to person for GSA team.
    • Performs other duties as assigned.

    Education and Experience

    • Minimum of 3 years’ experience administration support/ similar role.
    • Experience supporting multiple teams preferred.



    • Dependable, highly organized, and very detail oriented.
    • Possess strong problem resolution and project management skills.
    • Ability to act independently and use discretionary judgment.
    • Heavy Microsoft Outlook scheduling experience.
    • Extremely knowledgeable in Microsoft Office suite (Word, Excel, and PowerPoint).
    • Exceptional verbal, written, presentation, and communication skills.
    • Ability to handle multiple projects at any given time.
    • Team-oriented.
    • Superior interpersonal skills.



    • Flexible workday as needed.
    • Self-dependent.
    • Fluent in English and German.



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