Insulet Corporation

  • Sr. Manufacturing Facilities Administration Specialist

    Job Locations US-MA-Acton | US-MA-Acton
    Posted Date 2 months ago(5/31/2018 8:08 AM)
    Category
    Manufacturing Engineering / Supply Chain / Operations
  • Position Summary

    The Mfg Facilities Administration Specialist will provide key administrative support to Plant Facilities and Manufacturing Operations organizations.  Responsibilities include providing training coordination, mail distribution, office supply administration, support with meeting requests (conference room set-up, catering/business meal requests, etc.), and general office administration tasks within the Acton Plant. 

    Responsibilities

    • Support plant leadership team with general administrative projects and/or tasks as assigned.
    • Manage the plant reception area including maintaining all protocols and security requirements – following documented procedures, monitoring log-book, and issuing site badges.
    • Support Plant Human Resources and Leadership teams with recruiting logistics and onboarding activities.
    • Maintain calendar(s), schedule project or group meetings, and manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
    • Generate purchase orders and track Plant department expenditures for cost efficiencies.
    • Assist in the ordering, receiving, stocking, and distribution of office supplies, materials, and uniforms for the Plant.
    • Acts with discretion and maintains sensitive and/or confidential information.
    • Prepare presentations for Plant meetings as requested.
    • Support coordination of training logistics for Plant employees.
    • Provide support to special projects assigned by Plant Leadership.
    • Work with corporate administration team to coordinate and manage site meeting schedules and related duties as required.
    • Performs other duties as assigned.

    Education and Experience

    Minimum Requirements:

    • Associates degree in business or secretarial science (two year program).

    Preferred Skills and Competencies:       

    • At least 2 years of experience supporting multiple leaders.
    • Familiarity with ERP systems (AX preferred), Document Control (Arena) and Training (Taleo preferred) applications to support organizations goals and objectives.
    • Highly proficient using MS Word, Excel, Outlook and Power Point.
    • Dependable, highly organized, and very detail oriented – strong focus on accuracy, quality, and timeliness while handling multiple tasks.
    • Possess strong problem resolution and project management skills.
    • Ability to act independently, use discretionary judgment and work with all levels of the organization.
    • Strong professional judgement and critical thinking.
    • Takes an active role in helping to foster a team oriented environment within the Plant.
    • Able to prioritize and manage multiple tasks at one time.
    • Communicates clearly, effectively, and professionally both verbally and in writing.

    Physical Requirements:

    • General office environment, may sit for long periods of time.
    • Must be able to lift up to 20 pounds.
    • No business travel is required for this position.

     

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